AI Apps tool

AI meeting app privacy checklist

Check retention, consent, export, deletion, admin ownership, and source-of-truth boundaries.

Fast answerA privacy-first rollout plan for personal pilots, team use, and governed knowledge promotion.

Inputs

What to collect

Meeting types	Sales, product, legal, hiring, customer success, engineering, or leadership.
Retention rules	How long transcripts, summaries, audio, embeddings, and notes are stored.
Export/deletion	Whether users and admins can move, delete, transfer, and audit data.

Method

How to use it

1	Start with meeting types that have clear consent and low sensitivity.
2	Verify export and deletion before broad rollout.
3	Promote only reviewed notes into official company knowledge.

Output

How to read the result

Personal pilot	Low-risk meetings	Useful for recall while governance is validated.
Team rollout	Admin controls required	Needs ownership, permissions, and deletion evidence.
Restricted	Sensitive meetings	Legal, HR, and customer-confidential meetings need explicit policy.

Thresholds

Useful vs risky

Healthy	Users know what is recorded, where it lives, and how it can be deleted.
Risky	The app is adopted personally before company retention rules exist.

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